SITIS'06 Call For Hosting
What you should know
Keep in mind that IEEE SITIS runs
from Sunday through Wednesday. Tutorials are run
on Sunday and tracks on Monday through Wednesday.
Traditionally, there are a welcome reception, conference
banquet and social events, and a conference luncheon.
One or more keynote sessions are traditionally organized
and require large meeting rooms (150 people).
Site and rooms
The location must be able to handle at least 2 parallel
sessions at a time. The rooms should be close together,
and of adequate size to handle sessions. There also
needs to be:
- at least one large room to handle
opening session, keynote addresses, conference
reception, poster session (say 30 posters), and
conference social (about 100 people).
- ample room and services to provide
coffee breaks between sessions.
- a reserved location for a registration
area during the entire conference.
- a room with computer equipment
and printers available to attendees to check e-mail,
et cetera. If possible, wireless networking access
is a nice addition.
Each session room will need a screen, overhead projector,
and especially a LCD projector. A laptop can be provided.
Usually the sponsoring university takes care of local
equipment at no or very little charge.
You need to have adequate volunteers to “man” the
registration desk and to assist in preparation of registration
materials. During the conference tutorial and technical
sessions, volunteers will be needed to set up and maintain
AV equipment in each room.
Generally a local tour company is contracted to provide
a variety of one-day or half-day excursions that
conference participants and/or spouses can take throughout
As a host
institution, it will be nice to provide a gift (paid
for by the host or a local sponsor) for each conference
participant. The gift is generally something special
representing the local host or local region.
What the steering committee needs to know
To host IEEE SITIS, the steering committee needs to
know the following issues:
Name of the City and the University Sponsor
(A short summary about the city might be helpful):
Proposed Location for the Conference
(This may be a hotel or
at the host university):
Name and a summary of the activities of the
track program co-chairs, specifying:
- His/her research interests and
- His/her previous involvement with
organizing a conference
Previous conferences located at the proposed
Proposed Dates for the Conference (from November
- Do you fly directly to the location or another
place and take a bus, shuttle, rail, taxi, etc.
- What is the approximate cost if a bus, shuttle,
rail, or taxi is used after arriving at the initial
(A list of surrounding hotels and their approximate
cost should also be provided):
Proposed Conference Excursions:
Plans for getting sponsoring support from
other universities or companies
(for luncheon, reception, coffee breaks, keynote speaker,
conference social event):
(often geared towards local industry/university people):
Please send your proposal